Event Questionnaire

We understand that some things are easy to handle through questions on the phone others through a simple document. We don't want to take up your valuable time with basic logistics questions and so have created the following questionnaire.

(Fields marked * must be completed.)

Your Contact Information

Contact Name:*
Organisation:*
Phone number:
Fax number:
E-Mail Address:*

Your Event

Date(s) of conference:
Date of Matt's presentation:
Function name:
Function theme:
Function purpose (eg. Awards dinner, AGM, conference):

Most important objective of your function:

Presentation room / area:

Presentation time:

* Start:
* Finish:

If presentation is during a meal, please confirm exactly which stage it is to be made (eg. Between entr�e & main; before breakfast; pre-drinks):

What is happening before Matt's presentation:

What is happening after Matt's presentation:

Dress code for function (black tie?):

The Venue

Venue address:

* Venue phone:
* Venue fax:

Please tick if there is a stage / raised platform:

What is the room format (theatre style, round tables):

What time will the room be available for Matt to check equipment and set up:

Whom should Matt contact upon arrival at the venue:

* Name:
* Mobile contact #:

The Delegates

How many attendees are you expecting:
Please tick if partners are also attending:
Average age:
% of males / females:

General description of audience (sales, retail, management, admin):

Three things you feel are most important for Matt to know about this group

Who are the senior people / VIP's attending:

Who will be introducing Matt - name and title please:

Extras

If required, please tick if accommodation has been booked for Matt:

If so - please confirm details:

* In:
* Out:

Hotel name and address:

* Hotel phone:
* Hotel fax:

What transport has been arranged to and from the hotel:

Are there any additional functions where Matt's attendance would be required (eg. Post event dinner, lunch, etc)? If so, please supply times, venue & appropriate dress:

Nice to have

It would really help things along if you could possibly provide some or all of the following:

Agenda for entire event
Directions or map to venue
Any programs / printed material relating to the event

Thank you for your help.